Call for Newcomer Applications, 2016

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DOWNLOAD CALL NOTICE HEREnnDOWNLOAD YOUNG FORUM GASTEIN NETWORK BROCHUREn

YOUNG FORUM GASTEINn27 September – 1 October 2016, Bad Hofgastein, AustriannCall for applications, Newcomers Scholarship 2016

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The Young Forum Gastein Scholarship was initiated in 2007 by the International Forum Gastein (IFG), with the support of the European Commission. The scholarships enable young health professionals to attend the EHFG conference to learn about the latest health developments in Europe and meet and debate with European and global health experts. A limited number of scholarships (covering registration fee, travel and accommodation expenses) are available for applicants fulfilling the requirements described below.

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Requirements:

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• Citizenship of one of the 28 EU member states or candidate countries or EFTA countries (Iceland, Liechtenstein, Norway and Switzerland);

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• Age limit of 35 years or under on 27 September 2016;

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• Proficiency in English (oral and written);

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• Hold a Masters degree in a health related subject;

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• Relevant work experience of at least 2 years (full time) in the field of health/public health (policy or research);

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• Proof of current work in the field of public health (for a university or national research institute, a government ministry or for a non-governmental organisation – or if your employer will cover your costs, for a private company);

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• For 2016 a limited number of places are also available for young professionals working in a health role in industry, however scholarships to cover the costs of participating must in this case be borne by the employer at the time of your application.

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By applying for the Young Forum Gastein scholarship the applicant confirms his/her availability to undertake an active role before and during the conference. This is a pre-condition for being accepted as a scholar. Available tasks may include participation in presentations, panel discussions, reporting on the event,contributing to the conference web-blog, conducting interviews, tweeting, writing news articles etc. Please note that the Young Forum Gastein programme at the EHFG 2016 commences one day before the official start of the EHFG conference, on Tuesday 27 September. Activities will take place up to and including the evening of Friday 30 September, with travel home on Saturday 1 October.

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To apply, please fill out then– Newcomer – YFG Personal Details Form by clicking here andn– submit the following documents in English:

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1) CV: Please submit a full Curriculum Vitae;n2) English Proficiency: Please submit proof of very good command of oral and written English (i.e. a formal certificate/qualification demonstrating proficiency in English OR proof of publications or other written work in English OR employer confirmation of your English ability and regular use of English in your day to day work);n3) Passport Scan/Copy: Please submit a photocopy of your passport or identity card for proof of your nationality and age (age limit of 35 years of age or under on 27 September 2016).n4) Letter of Support: Please submit a brief letter from your manager on your organisation´s headed paper confirming that:na) You are working in the field of public health and have at least 2 years full time work experience in this field;nb) Your manager supports your application and if you are selected as a Young Forum Gastein scholar in 2016 your organisation will grant you leave to participate in the Young Gastein programme and attend the EHFG from Tuesday 27 September to Saturday 1 October 2016. (For information and planning purposes, Young Forum Gastein starts on Tuesday 27 September 2016, one day before the EHFG officially commences, and depending on flight availability some participants may need to arrive on Monday 26 September).nc) If you are applying from industry, please also include in this letter confirmation that your employer has agreed to cover your costs if you are selected (approximately 1,800 Euros).

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Only full applications will be considered. Scholars will be selected based on the merit of their applications andnto ensure a balanced participation from countries, representatives of science, public administration, civil societynand industry, and a suitable mix of Young Forum Gastein alumni and newcomers. We will inform applicants ofnthe outcome as soon as we can, usually by the end of June.

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Please fill out the YFG Personal Details Form and send Josef Wenninger  Josef(at)ehfg.org the above documents in electronic format by midnight on Monday 16 May 2016. 

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Announcement

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nPurpose of the post:                                                                                                                                                                                                                                         The SEEHN secretariat is an institution of the Network that provides technical, managerial and administrative support to the activities of the Network. Under general supervision of the Head of the Secretariat and the direct supervision of the Finance Officer, the incumbent of the post is responsible for the efficient management of the administrative and operational functions involved in the day-to-day running of the Secretariat of SEEHN and the optimal utilization of financial and human resources.nn Objectives of the post:n

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• To ensure efficient and continuous administration and operation of the SEEHN secretariat.

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nImplement the SEEHN operational plans agreed at the plenary meetings of the network, within a road map of activities.n

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• Ensure timely reporting to the Network and the Executive Committee on program implementation activities.

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nDescription of duties:nProvide support to the SEEHN staff for the management and control of all administrative services and operations. Such services and operations include, procurement, human resources conference, workshops and events  management, and office space and equipment arrangements;nReception duties:n

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• Answer telephone calls, send, receive and file faxes and office mail

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• Provide information in response to visitor or telephone inquiries

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• Call the appropriate office to obtain information on specialized and technical questions

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• Direct authorized visitors to the proper offices, verify and arrange appointments

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• Preparing/organizing the office for scheduled group meetings.

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nFile Management:n

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• Receive and send project mail

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• Maintain employee contact files

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• Photocopy materials as required

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• Assist in office supply procurement.

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• Perform written translation of various materials, including incoming and outgoing mail;

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• Assist with logistics for Activities, seminars and other events (request offers from vendors, lodging and travel arrangements, rental equipment, interpreters etc. in coordination with the respective member states staff);

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• Arrange travel for employees and transportation and accommodation for visitors and consultants;

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nMeeting Administrationn

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• Arrange, coordinate and lead administrative preparation for meetings, seminars, workshops, including letters of invitation, costs

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• calculation and travel requests; assisting with preparation of documents, dispatching of materials and liaising with participants and

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• others involved.

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• Prepare presentations using PowerPoint and other software packages on own initiative or on the basis of instructions.

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• Schedule weekly team and ad hoc meetings, according to schedules and need; taking and preparation of minutes.

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• Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team’s professional

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• staff, checking their availability and ensuring they have the appropriate briefing files and documents.

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nEducation: nnEssential: University degree in public or business administration, finance or a related field. Desirable: Qualifications in management and/or administration, experience in WHO activity, or in other international organizations.nnFunctional Skills and Knowledge: n

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• Essential: Sound knowledge of office management, administration, human resources, finance/accounting and budget.

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• Excellent spreadsheet and writing skills with Microsoft Office TM Word, Excel, PowerPoint, Office, Internet applications and strong communication skills are required.

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• Desirable: Specialized knowledge of international organizations administrative rules, procedures and practices is an asset.

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nLanguages: n

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• Essential: Fluent knowledge of English (both written and verbal);

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• Desirable: Good knowledge of the languages of the 10 SEEHN countries and other European languages

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nExperience: n

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• Essential: At least 1 year of experience preferably  at international level in office management and general administration.

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n The position will be a short-term, three to six months with a possibility of extension. All details such is duration of the contract and remuneration will be discussed with the most successful/qualified candidate.nnCandidates are invited to submit their candidacy letter accompanied by their CV and any other proves of their skills and competences to the SEEHN Secretariat to Maria Ruseva at [email protected] and Natasha Lazovska at n[email protected]nn nn